WealthTech Consolidation: How RIAs Can Optimize Their Tech Stack for Growth

The wealth management industry is undergoing a rapid transformation, driven by demanding clients, fee compression, and increasing regulatory complexity. To remain competitive, Registered Investment Advisors (RIAs) have invested heavily in technology. However, many firms are now finding themselves burdened by sprawling, fragmented tech stacks that hinder efficiency and profitability. The solution isn't necessarily acquiring more tools. Instead, RIAs must strategically evaluate their existing technology, identifying opportunities to consolidate, integrate, and ultimately optimize their operations. This article provides a data-driven roadmap for RIAs seeking to unlock the true potential of their WealthTech investments.

The Perils of Tech Sprawl: Data Silos and Diminished ROI

A recent benchmark report by Golden Door Asset, analyzing the technology stacks of 100 representative RIA firms, revealed a startling trend: pervasive fragmentation. The median number of third-party "WealthTech" or "Fintech" tools used by these firms was 11. Some firms, like POINT OLEMA CAPITAL PARTNERS and KENDALL CAPITAL MANAGEMENT, reported using as many as 19 and 22 distinct tools, respectively. This reliance on a "best-of-breed" approach, while seemingly offering flexibility, often results in significant operational drag due to:

Data Silos: Disparate systems struggle to communicate, creating fragmented client profiles and hindering holistic financial planning. Information is often duplicated across multiple platforms, leading to inconsistencies and inaccuracies.
Manual Reconciliation: Advisors and support staff spend countless hours manually transferring data between systems, a time-consuming and error-prone process that detracts from higher-value activities.
Incomplete Client Lifecycle Understanding: The lack of a unified view of the client journey makes it difficult to personalize interactions, identify opportunities for cross-selling, and proactively address client needs.
Increased Compliance Risk: Managing data across multiple systems introduces compliance vulnerabilities, particularly regarding data privacy regulations like GDPR and CCPA derivatives, and communication compliance, such as the SEC Marketing Rule.

The financial impact of this fragmentation is substantial. Advisors waste valuable time on administrative tasks instead of focusing on client relationships and business development. Firms miss opportunities to leverage data for insights and personalized service. Ultimately, this leads to diminished ROI on technology investments and hindered growth potential.

Identifying the Core Components of Your Ideal Tech Stack

Before embarking on a consolidation strategy, RIAs must first define the core components of their ideal technology stack. This involves identifying the key functions that are essential for delivering exceptional client service and driving business growth. While specific needs may vary based on firm size and target clientele, a robust WealthTech stack typically includes the following:

Customer Relationship Management (CRM): The central hub for managing client information, interactions, and communication.
Financial Planning Software: Tools for creating comprehensive financial plans, modeling scenarios, and tracking progress toward client goals.
Portfolio Management System (PMS): Software for managing client portfolios, tracking performance, and generating reports.
Reporting & Analytics: Platforms for aggregating data from various sources, generating insightful reports, and monitoring key performance indicators (KPIs).
Client Portal: A secure online platform for clients to access account information, view performance reports, and communicate with their advisors.
Digital Marketing & Lead Generation: Tools for attracting new clients, nurturing leads, and automating marketing campaigns.
Compliance Software: Solutions for managing regulatory requirements, tracking compliance activities, and mitigating risk.

The CRM Imperative: From System of Record to Strategic Hub

The Golden Door Asset benchmark report highlights that while established CRM platforms like Salesforce and niche providers such as Wealthbox are widely adopted, their role as a definitive, central data hub is not universally established. This is a critical area for improvement. The CRM should serve as the central repository for all client-related data, integrating seamlessly with other systems in the tech stack.

Actionable Steps for Optimizing Your CRM:

Define Clear Data Governance Policies: Establish standards for data entry, validation, and maintenance to ensure data accuracy and consistency.
Implement Robust Integrations: Connect your CRM with other key systems, such as your financial planning software, portfolio management system, and client portal, to create a unified view of client data. Look for native integrations or leverage API connections.
Automate Workflows: Automate repetitive tasks, such as data entry, follow-up reminders, and report generation, to free up advisor time and improve efficiency.
Leverage CRM Data for Personalized Communication: Use CRM data to personalize client interactions, tailor marketing messages, and proactively address client needs.

Evaluating Your Existing Tech Stack: A 360-Degree Assessment

Once you've defined the core components of your ideal tech stack, it's time to conduct a thorough evaluation of your existing technology. This involves assessing each tool's functionality, integration capabilities, cost, and overall value to the firm.

Key Questions to Ask:

Functionality: Does the tool adequately meet the needs of your advisors and clients? Are there any gaps in functionality that require additional tools or manual workarounds?
Integration: Does the tool integrate seamlessly with other systems in your tech stack? Are there any data silos or integration challenges that hinder efficiency?
Cost: Is the tool cost-effective? Are there any redundant tools that can be eliminated without sacrificing functionality?
Vendor Support: Does the vendor provide adequate support and training? Are they responsive to your needs and committed to ongoing product development?
Adoption: Are your advisors and staff actively using the tool? If not, why not? Is it too complex, poorly integrated, or lacking in training?

Based on this assessment, you can categorize each tool into one of three categories:

Keep: Tools that provide significant value, integrate well with other systems, and are actively used by advisors and staff.
Replace: Tools that are redundant, poorly integrated, or lacking in functionality.
Integrate: Tools that provide valuable functionality but are not currently integrated with other systems.

Case Study: "Integrated Ambition, Fragmented Reality" (Growth RIA Persona)

Consider a hypothetical RIA, "Integrated Ambition," with $750M in AUM and 15 advisors. They use Salesforce for CRM, eMoney Advisor for financial planning, Orion Advisor Services for portfolio management, and a separate, basic email marketing platform. While each tool offers valuable functionality, they are not well-integrated. Advisors spend significant time manually transferring data between systems, creating fragmented client profiles and hindering holistic financial planning.

In this scenario, Integrated Ambition might consider the following:

Keep: Salesforce (CRM), as it's a robust and widely adopted platform. They might invest in additional training and customization to maximize its value.
Replace: The basic email marketing platform. They should integrate a more robust marketing automation platform, like HubSpot or Snappy Kraken, that can integrate with Salesforce for automated lead nurturing and personalized communication.
Integrate: eMoney Advisor (Financial Planning) and Orion Advisor Services (Portfolio Management). They should prioritize integrating these tools with Salesforce to create a unified view of client data and streamline workflows. This might involve leveraging API connections or exploring pre-built integrations.

Building a Consolidated Tech Stack: Integration and Automation are Key

Once you've identified the tools to keep, replace, and integrate, the next step is to build a consolidated tech stack that streamlines workflows, eliminates data silos, and enhances client service. This requires a strategic approach to integration and automation.

Integration Strategies:

API Integrations: Leverage Application Programming Interfaces (APIs) to connect disparate systems and enable data sharing.
Native Integrations: Prioritize tools that offer native integrations with your existing systems.
Middleware Solutions: Consider using middleware solutions to bridge the gap between systems that lack native integration capabilities.

Automation Strategies:

Workflow Automation: Automate repetitive tasks, such as data entry, follow-up reminders, and report generation.
Marketing Automation: Automate marketing campaigns, lead nurturing, and personalized communication.
Compliance Automation: Automate compliance monitoring, risk assessment, and reporting.

The Rise of the Proto-Platform: NDEX, Arch, and Elements

The Golden Door Asset benchmark report also identified the emergence of a "proto-platform," with tools like NDEX, Arch, and Elements appearing with high frequency across the dataset. These tools likely address common industry pain points related to data aggregation, reporting, or client-facing portals. However, their presence alongside numerous other tools underscores that they are components within a larger, often disjointed, ecosystem rather than all-in-one solutions. RIAs should carefully evaluate these emerging platforms to determine if they can streamline specific workflows or consolidate certain functions.

Measuring the ROI of Your Tech Stack: Data-Driven Optimization

The final step in optimizing your tech stack is to measure its ROI and continuously improve its performance. This requires tracking key metrics, such as:

Advisor Productivity: Track the amount of time advisors spend on administrative tasks versus client-facing activities.
Client Satisfaction: Measure client satisfaction with your technology and digital experience.
Revenue Growth: Track revenue growth and AUM growth to assess the impact of your technology investments.
Cost Savings: Measure cost savings resulting from automation and efficiency gains.
Compliance Costs: Evaluate any potential impact to compliance costs resulting from your software.

By tracking these metrics, you can identify areas for improvement and make data-driven decisions about your technology investments.

Conclusion: Embrace Consolidation for Sustainable Growth

In today's competitive landscape, RIAs cannot afford to be weighed down by fragmented, inefficient tech stacks. By strategically consolidating their technology, embracing integration and automation, and continuously measuring ROI, RIAs can unlock the true potential of their WealthTech investments and drive sustainable growth. The future of wealth management belongs to those firms that can leverage technology to deliver exceptional client service, streamline operations, and build lasting relationships.

Take Action Now:

Schedule a Tech Stack Assessment: Contact Golden Door Asset today to schedule a comprehensive assessment of your existing WealthTech stack.
Download Our Free Guide: Download our free guide, "The RIA's Guide to WealthTech Consolidation," for a step-by-step roadmap to optimizing your technology.
Attend Our Webinar: Register for our upcoming webinar on "Building a Future-Ready Tech Stack for RIAs." ===

Take the Next Step

Want to see how your firm compares? This analysis is part of the 2026 WealthTech Benchmark Report, the most comprehensive study of RIA technology adoption.

📊 Read the Full Benchmark Report — Proprietary data on technology adoption, maturity tiers, and strategic roadmaps
🔍 Grade Your Website Free — Instant analysis of your firm's digital presence and technology stack
🏢 Explore the Software Directory — Compare WealthTech vendors and build your ideal stack

WealthTech Consolidation: How RIAs Can Optimize Their Tech Stack for Growth