The State of RIA Technology: Why 39% of Firms are "Foundational" and What to Do About It

Registered Investment Advisor (RIA) firms face unprecedented pressures: margin compression, evolving client expectations, intensifying regulatory burdens, and the complexities of managing a multi-vendor technology stack. To navigate these challenges successfully, a robust and strategically deployed technology infrastructure is no longer optional – it’s essential.

At Golden Door Asset, we conduct extensive research into the WealthTech landscape to provide RIAs with actionable insights. Our latest benchmark study reveals a concerning trend: a substantial 39% of firms fall into the "Foundational" tier, suggesting that a large portion of the industry is at a similar level of basic technology implementation. This article will explore the implications of this finding, examine the characteristics of "Foundational" firms, and provide a roadmap for upgrading your technology stack to achieve greater efficiency, improve client experience, and drive sustainable growth.

Understanding Technology Maturity in RIAs

Before diving into the details, it’s crucial to understand our framework for assessing technology maturity. We categorize firms into four distinct tiers based on the quantity and sophistication of their technology solutions:

Tier 1 (Nascent): These firms have minimal technological infrastructure, typically relying on basic business necessities and lacking specialized wealth management software.
Tier 2 (Foundational): This is where the 39% reside. These firms have implemented a basic technology layer, but often struggle with integration and optimization.
Tier 3 (Integrated): Firms in this tier have a more comprehensive technology stack with better integration, allowing for more streamlined workflows and data-driven decision-making.
Tier 4 (Optimized): These are the leading-edge firms that have fully optimized their technology infrastructure to achieve maximum efficiency, personalization, and scalability.

Our research, based on a representative sample of 75 RIA firms, reveals the following distribution:

Tier 1 (Nascent): 16%
Tier 2 (Foundational): 39%
Tier 3 (Integrated): 33%
Tier 4 (Optimized): 12%

This distribution, which approximates a log-normal curve, highlights that while many firms have established a foundational technology layer, true optimization remains the domain of a select few.

The "Foundational" Firm: Characteristics and Challenges

What exactly defines a "Foundational" firm, and what challenges do they face? These firms typically have 3-7 detected technology tools. Their technology stack often includes:

A basic CRM system: Possibly a general-purpose CRM like Salesforce, but not fully customized for wealth management. They may not have it at all.
Financial planning software: A tool like eMoney Advisor or MoneyGuidePro used primarily for creating client plans.
A portfolio management system: Potentially a basic solution like Orion Advisor Services, but without advanced features or deep integration with other systems.
Limited automation: Manual processes are still prevalent, leading to inefficiencies and increased risk of errors.
Siloed data: Systems are often disconnected, requiring manual data entry and reconciliation.
Limited client portal functionality: Clients may have access to basic account information, but lack personalized insights or advanced self-service options.
Lack of Dedicated Compliance Tools: These firms have not invested in dedicated compliance solutions, increasing their risk exposure.

The challenges faced by "Foundational" firms are significant:

Operational Inefficiency: Manual processes consume valuable time and resources, hindering productivity and limiting growth potential.
Suboptimal Client Experience: Limited digital capabilities can lead to client dissatisfaction and attrition.
Increased Compliance Risk: Manual compliance workflows are prone to errors and can expose firms to regulatory scrutiny.
Limited Scalability: Inefficient processes make it difficult to scale the business and onboard new clients.
Difficulty Attracting and Retaining Talent: Tech-savvy advisors are increasingly attracted to firms with modern, efficient technology stacks.

Why are so many firms "Foundational"?

Several factors contribute to the high percentage of "Foundational" firms:

Lack of Awareness: Some firms may not fully appreciate the potential benefits of a more advanced technology stack.
Budget Constraints: Implementing and maintaining a comprehensive technology infrastructure can be expensive, especially for smaller firms.
Complexity and Integration Challenges: Selecting, integrating, and managing a multi-vendor technology stack can be daunting.
Resistance to Change: Some advisors may be resistant to adopting new technologies or changing established workflows.
Short-Term Focus: Some firms may prioritize short-term profitability over long-term technology investments.
Analysis Paralysis: Overwhelmed by the sheer number of WealthTech solutions available, firms may delay investment decisions indefinitely.

Upgrading Your Technology: A Roadmap for "Foundational" Firms

For RIAs in the "Foundational" tier, upgrading your technology infrastructure is crucial for staying competitive and achieving sustainable growth. Here’s a step-by-step roadmap:

1. Assess Your Current State:

Conduct a thorough audit of your existing technology stack. Identify gaps, inefficiencies, and areas for improvement.
Gather feedback from advisors, staff, and clients. Understand their pain points and desired improvements.
Benchmark your technology capabilities against industry best practices. Identify areas where you are falling behind.

2. Define Your Goals and Objectives:

What specific outcomes do you want to achieve with technology? (e.g., increased efficiency, improved client experience, reduced compliance risk)
Set measurable goals and key performance indicators (KPIs). (e.g., increase advisor productivity by 20%, improve client satisfaction scores by 15%)
Align your technology strategy with your overall business strategy.

3. Develop a Technology Roadmap:

Prioritize your technology investments based on their potential impact and feasibility.
Create a timeline for implementation, including key milestones and deadlines.
Allocate resources (budget, personnel, time) to support the technology roadmap.

4. Select the Right Technology Solutions:

Evaluate different technology vendors based on your specific needs and requirements.
Consider factors such as functionality, integration capabilities, scalability, security, and cost.
Look for vendors with a proven track record of success in the wealth management industry.
Opt for "best-of-breed" solutions that excel in their respective areas.

5. Implement and Integrate:

Develop a comprehensive implementation plan that includes training and support.
Ensure seamless integration between different technology systems.
Consider using APIs to connect systems and automate data flow.
Work closely with vendors to ensure a smooth and successful implementation.

6. Train and Support Your Team:

Provide comprehensive training to advisors and staff on how to use the new technology.
Offer ongoing support and resources to help them maximize their productivity.
Encourage adoption by highlighting the benefits of the new technology and addressing any concerns.

7. Measure and Optimize:

Track your progress against your goals and KPIs.
Identify areas where you can further optimize your technology infrastructure.
Continuously monitor and evaluate your technology stack to ensure it continues to meet your needs.
Regularly solicit feedback from advisors, staff, and clients to identify areas for improvement.

Specific Technology Recommendations for "Foundational" Firms

Here are some specific technology recommendations for firms looking to move beyond the "Foundational" tier:

Upgrade Your CRM: Move beyond a basic CRM to a wealth management-specific solution that provides features such as client segmentation, relationship tracking, and automated workflows. Consider platforms like Salesforce Financial Services Cloud, Redtail CRM, or Wealthbox.
Enhance Your Financial Planning Software: Leverage the advanced features of your financial planning software to create more personalized and engaging client experiences. Integrate your planning software with other systems to streamline data flow and reduce manual data entry.
Implement a Robust Portfolio Management System: Choose a portfolio management system with advanced features such as performance reporting, tax optimization, and risk management. Consider platforms like Orion Advisor Services, Black Diamond Wealth Platform, or Addepar.
Automate Key Processes: Identify manual processes that can be automated, such as client onboarding, compliance reporting, and billing. Implement workflow automation tools to streamline these processes and reduce errors.
Develop a Comprehensive Client Portal: Provide clients with a secure and user-friendly portal that offers on-demand access to account information, performance reports, and financial planning tools.
Invest in Cybersecurity: Cybersecurity is paramount. Implement robust security measures to protect client data from cyber threats.

The Path to Optimized Technology

Moving from "Foundational" to "Integrated" and ultimately to "Optimized" requires a commitment to continuous improvement and a willingness to embrace new technologies. By following the roadmap outlined above and making strategic investments in the right technology solutions, RIAs can unlock significant benefits, including increased efficiency, improved client experience, reduced compliance risk, and sustainable growth.

Conclusion: Embracing Technology as a Strategic Imperative

The wealth management industry is undergoing a rapid transformation, driven by technology and changing client expectations. Firms that fail to adapt risk falling behind. As our research indicates, a significant portion of the industry is currently at a "Foundational" level of technology adoption. By recognizing the challenges they face and taking proactive steps to upgrade their technology infrastructure, these firms can position themselves for success in the years to come. Technology is no longer just a support function; it is a strategic imperative.

Ready to take your firm to the next level of technology maturity? Contact Golden Door Asset today for a personalized technology assessment and roadmap.

Take the Next Step

Want to see how your firm compares? This analysis is part of the 2026 WealthTech Benchmark Report, the most comprehensive study of RIA technology adoption.

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The State of RIA Technology: Why 39% of Firms are "Foundational" and What to Do About It